The landscape of ethics and privacy regulations is constantly changing. Is your organization keeping up? To remain compliant with regulations both at home and abroad, it is imperative for organizations to stay updated on policies and procedures for ethics management. Our confidential Ethics Reporting and Case Management system gives you the necessary support to ensure your company understands and implements relevant procedures that safeguard your operations.
Flexible Around Your Business’ Needs
Every business, regardless of the industry, should have a strategy and policy in place that guarantees the protection of those who report any incidents of misconduct or unethical behaviour in the workplace. This not only benefits your team, but it also helps to safeguard your business against illegal activity that could lead to serious ramifications.
Whether you’re a small operation or a growing multifaceted corporation, our ethics reporting and case management program gives you and your team the tools to report and identify areas of concern, investigate flagged activity, take appropriate action, and develop better strategies to improve in the future.
Frequently Asked Questions
We now have an FAQ list that we hope will help you answer some of the more common ones.
What are the benefits to our organization for using an independent third party company to handle our governance and compliance?
There are many benefits to enlisting a third party service to handle the governance and compliance aspect of your business. It will ensure that all reports made about your organization remain anonymous and confidential. Reporters will be confident that their identity will be fully protected. The Whistleblower system is proprietary and has been developed through years of research and reporting. We understand the needs of our clients and their employees and stakeholders and we are wholly committed to ensuring the confidentiality of both.
How is my identity protected?
The IntegrityCounts reporting system is operated by WhistleBlower Security Inc. and is independent from your organization; we do not track IP addresses or subscribe to caller I.D. services. We use the latest in encryption and security technology including firewalls to ensure that our system is secure. You must take care when providing information in your report and ensure that you do not provide personal details or information that will expose your identify if you want to remain anonymous.
How can a whistleblower system help our organization comply with legislation and securities regulations (i.e. Bill 198, Sarbanes-Oxley Act)?
Bill 198 (Multilateral Instrument 52-110) in Canada and Section 301.4 of the Sarbanes-Oxley Act require all publicly traded companies to: ‘Establish procedures for the receipt, retention, and treatment of complaints received regarding accounting, internal accounting controls, or auditing matters; and handling the confidential, anonymous submission by company employees of concerns regarding questionable accounting or auditing matters’. Our IntegrityCounts reporting system provides not only a confidential and anonymous reporting system for employees and other stakeholders, it also provides a valuable source of information regarding the organization’s Code of Conduct and Ethics and the Reporter’s role and responsibilities.
What happens to the information I provide?
The information you provide is available immediately to the authorized designates from your organization who have been set up to receive reported complaints. The reviewers will assess each reported complaint and decide what actions are appropriate. When filing the complaint, you will be able to see who has access to it. You will be able to select or deselect these members if they are implicated in the report. This way, they will not have any access to the report.